Frequently Asked Questions

The Indianapolis eLearning Fund
e-book Matching Grants:
Many Good Reasons to Share

What is this grant for, in a nutshell?

The Indianapolis eLearning Fund will offer $2,500 in matching grants to individual high schools in Marion County to provide more equitable access to e-books, up to a total of $100,000.  Working with the Axis 360 Community Share platform, schools can offer their students and faculty streaming or downloadable e-books and audiobooks from the Indianapolis Public Library as well as those shared by other Community Share members.  Members benefit from the 15,000 titles available from IndyPL, as well as 5,000 copies of 900 titles in the Community Share collection. 

Interested schools are asked to complete the Intent to Apply form available here.

Who is eligible?

The matching grant is open to all Indianapolis schools offering grades 9 through 12.

Why are you asking for an Intent to Apply form now?

Summers fly.  We want to start the paperwork to get you set up in Axis 360 as soon as you can spare the time.  If that’s in September, that’s okay.  But if we can get you going over the summer, you can start the new year with a new ebook platform instead of making the transition mid-year.  You can fill out the Intent to Apply form anytime between now and August 20th.  The actual grant application will be due Sept. 1st.

My school doesn’t use ebooks.  Can we use it for something else?

No, this grant is intended to develop the capacity for high schools to share ebooks amongst each other.

My school uses a different ebook platform.  Can we use the credits for that platform?

No, this grant is intended to develop the capacity for high schools to share e-books amongst each other.  In order to do that, high schools will have to use the same platform.

What is different about Axis 360 Community Share?  Why was it chosen instead of another platform?

Axis 360 Community Share was launched five years ago to allow public libraries to share their e-book collections with schools.  It was expanded four years ago to allow school libraries to share their ebook collections amongst themselves.  This allows schools to purchase large numbers of ebooks and share the cost.  Rather than purchase 30 e-books for an English teacher who will use them just once a year, several schools can share the cost and the books can be used several times a year.

Axis 360 Community Share allows school librarians to tailor their e-book collection to their school library audience, just as they would curate their print collection.  Teachers can assign books to students, groups or classes, and see progress on those books, but they can’t see what else students have checked out.  Teachers also can’t confine student choice of books to a particular reading level.

In addition to sharing, leveraging resources, maintaining confidentiality and allowing free choice reading, Axis 360 Community Share is free to students, families, and schools.

We don’t use ebooks now, but are thinking about it. 

Spend up to $2,500 on ebooks for your school in Axis 360 Community Share; receive credit for up to $2,500 to be spent on titles you recommend for the shared collection.  (You don’t have to spend $2,500.  We will match what you can afford up to $2,500.)

We use e-books now on a different platform.  How do we participate?
  • If you purchased individual titles on that platform (as opposed to subscribing to all the titles on the platform), then you actually purchased the license for those ebooks from the publisher through the platform.  You can transfer your license to Axis 360.  About 95 percent of the publishers will allow you to do that.  If the licensing structure has changed, you will retain the original license.  (For example, you bought a one copy/one user title and now it is available only as a two-year license.  You still get the one copy/one user license in Axis 360 Community Share.) 
  • For each title you move to Axis 360 Community Share, you will receive $25 credit up to $2,500 to be spent on titles you recommend for the shared collection.
We already use Axis 360 Community Share.  Can we still participate?

Absolutely!  If you have transferred 100 titles or more to date, you will receive $25 credit up to $2,500 to be spent on titles you recommend for the shared collection.

Where do we buy e-books for Axis 360?

Most schools already have a Follett Titlewave account.  Axis 360 e-books are available through Follett and will be uploaded to your school or district’s site automatically.  (If you don’t have an account, go to titlewave.com to sign up.)

How do we spend the credits?

In order to minimize the time spent getting books into the Community Shared Pool, you’ll get feedback from teachers on sets of books they would like to use, or individual titles they recommend, then you’ll fill out a form with author, title, quantity and format information.  IndyPL will purchase the books and they will go directly into the Shared Pool where they will be available to you and all other members of Community Share.

Do we have to share our ebooks?

We recommend that all schools part of a district share all their books at the district level.  It has been surprising to see how quickly multiple copies become available to your schools when you do that.  While we anticipate that sharing will be equitable, we will monitor sharing and borrowing and share that information with Community Share members.

What is the timeline?

Intent to Apply form – open now through August 20th

First round – deadline midnight Sept. 1st

All participants must indicate by first round deadline whether they want to be considered for second round funding.

Second round – deadline midnight Nov. 1st

All participants in the first round may choose to be considered for matching funds remaining after the first round.  Schools that miss the first deadline may also choose to be considered for the second round but will not receive preferential treatment.

Is there a way to connect Axis 360 to our student management system?

At this time there is not.  The person managing your school’s e-book platform will upload student data so students can login.  In addition, if your teachers will use the assignment feature, that person will upload a list of courses, teachers, and students enrolled in those courses.  Once the initial upload is done, changes to enrollment can be made from the administrative side of Axis 360 either by your Axis 360 administrator or by the teacher. 

Is Axis 360 Community Share part of the Shared System?

No, but there is overlap. Some, but not all, members of the Shared System are part of the Community Share. Most Community Share members, however, are not part of the Shared System.

Who do we contact with questions?

Sarah Batt, IndyPL, sbatt@indypl.org, 317-275-4707